You are Tripti, Head Girl of Guru Nanak Girls Sr. Sec. School, Kanpur. Write a letter to Dimple Caterers, Motijheel, Kanpur to find out the rate for conducting the XII standard farewell party, enquiring about catering charges per head, service charges and advance to be paid.
Guru Nanak Girls
Sr. Sec. School
Lajpat Nagar
Kanpur
28 December, 20××
The Manager
Dimple Caterers
Motijheel
Kanpur
Subject: Charges for conducting the XII standard farewell party
Sir
We are conducting a farewell party for the students of class XIIth on 30th January, 20×× We want the details regarding your catering services. We wish to know the number of items that will be provided by you, the services and the catering cost per head. We will not in anyway compromise on promise on the service and quality of food. It should be the best.
Also inform us whether you will be providing snacks and soft drinks along with the food and if a sweet dish is included in your meal. If so, how many sweet dishes will be provided to us. We will need you to arrange the snacks, soft drinks, food, sweet dish, crockery etc. We request you to provide us with the best, prompt and quick servicemen.
Send in your details with the price list at the earliest so that we can book our order.
Thanking you
Yours sincerely
Tripti
(Class XI-A)