Notice Writing

A notice is a formal means of communication. It is one of the most effective and convenient means of communication in any organisation or institution. Notice can be issued by any member of the organisation or institution to inform a large number of people at the same time.

A notice may contain news or information about something that has happened or is likely to happen. Notices are generally meant to be put up on specific display boards, whether in schools or in public places.

Most Common Types for Notices

Notices issued by the school: These notices are usually about events, activities and issues related to the school. Depending on the topic of notice, the language used can be either formal or semi-formal. Notices regarding trips, picnics, etc. can be written in semi-formal language. However, those informing the students and staff about official matters, such as admission, change in school timings, etc. are always written in formal language.
Notices issued by/for the residents of a housing society/colony or members of an association: Since such notices are usually about common matters, such as various issues concerning the residents or members, they are formal and direct.
Obituary Notices: They inform the general public about the demise of a loved one and contain information about the funeral, last rites and other related ceremonies.
Notices for Sale of Items: Since the main idea is to catch the general public’s/reader’s attention, these notices must be semi-formal yet attractive.
Lost and Found Notices: These are issued informing the readers about personal belongings lost or found and requesting the finder/owner to return or collect it from or give it to the one issuing the notice. Unlike other forms of notices, which are written in third person, lost and found notices are written in first person. They are crisp and more informative. In case of seeking lost items, the issuer of the notice often offers a reward to the one who returns it.

Important Points

A notice should not exceed 50 words..
A notice should always be written in a box.
Only important and relevant information should be provided.
Present tense and future time references are used.
A notice is written in third person, therefore, use of first person (I, We) and second person (You) should be avoided.

Notice Format

Name of the Institution / Organization

NOTICE

Date

Heading

This is to inform ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. ……. …….

Sign
Name

(Designation)